Last updated: 01.10.2026
DATA FACTORY LTD
Registration Number: HE 478941
Type: Private Limited Company
Registered in Cyprus
(“Company”, “we”, “us”, or “our”) operates the ClearCheck platform (“ClearCheck”, the “Service”), available at https://clearcheck.io and related subdomains.
ClearCheck is designed to support employment-related background check reporting workflows. We respect your privacy and are committed to handling personal data in a lawful, fair, and transparent manner.
This Privacy Policy (“Policy”) explains how we collect, use, process, and protect personal information in connection with the Service.
If you have questions regarding this Policy, please contact us at:
info@clearcheck.io
This Policy applies to:
Visitors to our website
Registered users of the ClearCheck platform
Customers who purchase background check reports
Affiliates and partners interacting with ClearCheck
This Policy does not apply to third-party websites, services, or platforms that may be linked from ClearCheck.
For purposes of applicable data protection laws:
Customers are the data controllers for any personal data submitted into ClearCheck for background check purposes.
DATA FACTORY LTD acts as a data processor, processing such data solely on documented instructions from the customer.
We do not determine the purpose or legality of customer searches and do not verify the accuracy of customer-provided data.
Customers are solely responsible for:
Ensuring a lawful basis for data processing
Obtaining all required authorizations and disclosures (including under the Fair Credit Reporting Act (FCRA), where applicable)
Ensuring accuracy and relevance of submitted data
This may include:
Name, email address, company name
Account credentials
Billing and transaction details
Communications with support
Affiliate or partner registration details
When customers run background check reports, we process personal data strictly as instructed, which may include:
Identity and address-related data
Public record indicators
Other employment screening inputs permitted by law
We may collect limited technical data such as:
IP address
Browser type
Device information
Usage logs related to system performance and security
We process personal information for the following purposes:
Providing access to the ClearCheck platform
Account creation, authentication, and administration
Report generation and delivery
Billing and payment processing
Customer support and communications
Platform security, fraud prevention, and audit logging
Legal and regulatory compliance
We do not sell personal data.
Where applicable, processing is based on:
Performance of a contract
Compliance with legal obligations
Legitimate interests (security, fraud prevention, service improvement)
Customer instructions (processor role)
We may disclose information:
To service providers (e.g., hosting, payment processing, analytics)
To comply with legal obligations or lawful government requests
To protect the rights, security, or integrity of ClearCheck
In connection with a corporate transaction (e.g., merger or acquisition)
All disclosures are limited to what is necessary and subject to appropriate safeguards.
As an EU-based company serving US customers, personal data may be processed outside the country of origin.
We implement appropriate safeguards, including contractual protections, to support lawful cross-border transfers in accordance with applicable data protection laws.
ClearCheck uses cookies and similar technologies for:
Essential site functionality
Security
Performance analytics
You may control cookies through your browser settings. For more information, see our Cookies Policy.
We retain personal information only as long as necessary to:
Provide the Service
Meet legal and accounting obligations
Resolve disputes and enforce agreements
Customer accounts inactive for 24 months may be deleted, subject to legal retention requirements. Customers may request deletion where permitted by law.
Depending on applicable law, you may have the right to:
Access your personal data
Request correction or deletion
Restrict or object to certain processing
Receive information about how your data is processed
Requests can be submitted to: info@clearcheck.io
We implement reasonable administrative, technical, and organizational safeguards to protect personal data. However, no system can be guaranteed to be completely secure.
ClearCheck may integrate with or link to third-party services. We are not responsible for the privacy practices of third parties, and their policies govern their use of your data.
We may update this Policy from time to time. Changes will be posted on this page with an updated effective date.
Continued use of ClearCheck constitutes acceptance of the revised Policy.
DATA FACTORY LTD
Email: [email protected]
Website: https://clearcheck.io
Get in touch with us to learn more about our background check services and how we can help you make informed decisions.
